Privacy Policy

1. Who We Are

Utah Portal ("we," "our," or "us") is a nonpartisan public-records platform operated by Jwood Technologies. Our mission is to make government data accessible to every Utah resident, journalist, researcher, and public official. This Privacy Policy explains what information we collect when you use utahportal.org (the "Site"), how we use it, and your choices.

2. Information We Collect

a. Information You Provide

• Account registration: name, email address, and password when you create an account.
• Communications: messages you send us via the contact form or by email.
• Notification preferences: email address or phone number if you sign up for data-change alerts.

b. Information Collected Automatically

• Log data: IP address, browser type, referring URL, pages visited, and timestamps.
• Device data: operating system, screen resolution, and browser version.
• Cookies and local storage: session tokens, preferences (e.g., map layer state, splash-screen flag), and analytics identifiers.

c. Public Government Data

The Site aggregates publicly available records from Utah state and local government sources. This data does not originate from you; it is sourced from official government databases and is already publicly available.

3. How We Use Your Information

• To provide, maintain, and improve the Site and its features.
• To respond to your questions, support requests, and feedback.
• To send you transactional emails (account verification, password reset) and, if you opt in, data-change notifications.
• To analyze usage patterns and improve site performance (using aggregated, anonymized analytics).
• To detect, prevent, and address technical issues or abuse.
• To comply with applicable laws and legal obligations.

We do not sell your personal information to third parties.

4. Cookies and Tracking

We use the following types of cookies:

• Essential cookies: Required for the Site to function (e.g., authentication session).
• Preference cookies: Remember your settings (e.g., active map layers).
• Analytics cookies: Help us understand how visitors use the Site (e.g., page-view counts). We use privacy-respecting analytics that do not fingerprint individual users.

You can disable cookies in your browser settings. Disabling essential cookies will limit Site functionality.

5. Data Sharing and Disclosure

We share information only in the following limited circumstances:

• Service providers: Hosting (Vercel), database (Supabase), and email services that process data on our behalf under confidentiality obligations.
• Legal requirements: When required by law, court order, or government authority.
• Protection of rights: To protect the safety, rights, or property of Utah Portal, our users, or the public.
• Business transfers: In connection with a merger or acquisition, your data may be transferred; we will notify you before it becomes subject to a different privacy policy.

6. Data Retention

We retain your account information for as long as your account is active. Log data is retained for up to 90 days. You may request deletion of your account and personal data at any time by emailing privacy@utahportal.org.

7. Security

We implement industry-standard security measures including HTTPS encryption, hashed passwords, row-level security on our database, and access controls. No method of transmission over the internet is 100% secure; we cannot guarantee absolute security.

8. Children's Privacy

The Site is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

9. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you.
• Correct inaccurate data.
• Delete your data ("right to be forgotten").
• Opt out of marketing communications at any time.
• Lodge a complaint with a supervisory authority.

To exercise these rights, email privacy@utahportal.org.

10. Third-Party Links

The Site links to external government databases and third-party resources. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify registered users by email and post the updated policy on this page with a new effective date. Your continued use of the Site after changes constitutes acceptance of the revised policy.

12. Contact

Questions about this policy? Contact us at: